Less manual work

AI Automation

AI automation uses language models and integrations to handle repetitive work such as reading documents, routing requests, updating systems and drafting replies. Meanify designs each automation with clear human approval points, so routine tasks run on their own and important decisions stay with your team.

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Who it's for

  • Operations and back-office teams
  • Finance teams processing invoices and documents
  • Customer service teams handling many requests
  • Any team copying data between systems by hand

Problems we solve

  • Hours lost copying data between tools
  • Documents and emails that must be read, sorted and routed
  • Errors from manual data entry
  • Old automations that break whenever something changes

What's included

  • Process mapping

    We find the steps worth automating and the ones that should stay with a person.

  • Document and email processing

    Extract data from invoices, forms, contracts and emails, and classify them.

  • System integrations

    Connect your ERP, CRM, email and spreadsheets through APIs.

  • Human approval steps

    Review queues and approvals wherever judgement is needed.

  • Monitoring

    Logs, alerts and reports so you can always see what the automation did.

How it works

  1. Map the process

    We map the current process and measure the effort it takes today.

    You confirm the process and priorities.

  2. Design

    We design the automation and agree where people approve.

    You approve the rules and approval points.

  3. Build and test

    We build and test with real examples from your own data.

    Results are checked against real cases.

  4. Run and monitor

    The automation runs alongside the current process first, then takes over with monitoring.

    You decide when to switch over.

Technologies we use

  • Large language models (LLMs)
  • Document AI and OCR
  • REST APIs and webhooks
  • Workflow automation tools
  • Microsoft 365 and Google Workspace
  • ERP and CRM integrations

Frequently asked questions

What kind of processes can be automated with AI?

Processes that are repetitive and follow recognisable patterns: reading and classifying documents, extracting data, routing requests, updating records and drafting standard replies. Steps that need judgement can stay with a person as an approval.

Will the automation make decisions without us?

Only the ones you agree to. We define approval points together, and anything outside the agreed rules goes to a person for review.

Do we need to replace our current software?

No. We connect to the tools you already use through their APIs or other integrations.

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